Columbus , Nebraska
Charlottesville, Virginia
Gaffney, South Carolina
Denver, Colorado
Quakertown, Pennsylvania
Charlottesville, Virginia
Charlottesville, Virginia
Posted: 19-May-26
Location: Los Angeles, California
Categories:
Internal Number: 152147734
Join our team as an Administrative Supervisor and play a key leadership role in ensuring the smooth, efficient operation of the Business Office within the Department of Pathology & Laboratory Medicine. In this role, you will oversee a team that provides comprehensive administrative and business support to 57 cost centers, helping drive excellence in purchasing, accounts payable, recharge processes, and daily operational activities.
You will serve as a key partner to the Director of Laboratory Operations and collaborate closely with internal partners such as Purchasing, Accounts Payable, and SPD to resolve issues, streamline processes, and support department-wide financial and administrative functions. Primary duties include:
• Lead, mentor, and supervise the administrative support staff within the Business Office.
• Oversee core business processes, including purchasing, accounts payable, sundry debtor and recharge billing, employee parking administration, and key database management.
• Collaborate with Purchasing, Accounts Payable, SPD, and other partners to resolve issues related to EMPAC, credit holds, missing merchandise, and other operational concerns.
• Approve and/or prepare a variety of business and financial documents, including FSRs, TSRs, check requests, travel expense vouchers, copy center requests, business card orders, department deposit records, recharges, and petty cash reimbursements, following up as needed.
Salary Range: $70,900.00 - $145,200.00/year
• At least two years of experience providing administrative or business operations support.
• Working knowledge of purchasing, accounts payable, and financial transaction processes.
• Ability to analyze, monitor, and reconcile expenses or financial statements.
• High attention to detail and accuracy in reviewing paperwork, financial transactions, and administrative documentation.
• Strong interpersonal and communication skills; ability to work collaboratively with internal and external partners.
• Prior experience supervising or leading administrative staff, including training, workflow coordination, and performance oversight - highly preferred.
• Experience working in a healthcare, academic, or laboratory environment - preferred.
• Bachelor’s degree in Business Administration, Healthcare Administration, or related field - preferred.
